Privacy Policy

Last updated: [Insert Date]

1. Introduction

Welcome to Landlord Pro (“we”, “our”, or “us”). We are committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, and protect your information when you use our landlord management application (the “Service”).

We act as a data controller for your personal data under the UK GDPR and Data Protection Act 2018.

2. Information We Collect

2.1 Information You Provide

Name, email address, account login details
Property and portfolio information
Tenant and tenancy details (e.g. names, contact details)
Financial data (rent payments, expenses)
Uploaded documents (e.g. compliance certificates)

2.2 Automatically Collected Data

IP address
Device and browser information
Usage data (pages visited, actions taken)
Cookies and similar technologies

3. How We Use Your Information

We use your data to:

Provide and operate the Service
Manage your account and portfolio
Track rent, expenses, and financial performance
Send notifications (e.g. overdue rent, expiring documents)
Improve the app and user experience
Ensure security and prevent fraud
Comply with legal obligations

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

Contractual necessity – to provide the Service
Legitimate interests – to improve and secure the platform
Legal obligation – to comply with applicable laws
Consent – where required (e.g. marketing emails)

5. Tenant and Third-Party Data

You may input personal data about tenants or other individuals.

You are responsible for:

Ensuring you have a lawful basis to process that data
Informing those individuals about how their data is used

We act as a data processor for such third-party data.

We do not sell your data.

We may share data with:

Service providers (hosting, analytics, email delivery)
Payment processors (if applicable)
Legal authorities when required

All third parties are required to protect your data.

7. Data Storage and Security

We implement appropriate technical and organisational measures to protect your data, including:

Encryption
Secure servers
Access controls

However, no system is completely secure.

8. Data Retention

We retain your data:

For as long as your account is active
As needed to comply with legal obligations
Until you request deletion (where applicable)

9. Your Rights

Under UK GDPR, you have the right to:

Access your data
Correct inaccurate data
Request deletion
Restrict or object to processing
Data portability

To exercise your rights, contact: [Insert Contact Email]

10. Cookies

We use cookies to:

Maintain sessions
Analyse usage
Improve functionality

You can manage cookies through your browser settings.

11. International Transfers

If your data is transferred outside the UK, we ensure appropriate safeguards are in place (e.g. standard contractual clauses).

12. Changes to This Policy

We may update this policy from time to time. We will notify you of significant changes.

13. Contact Us

If you have any questions, contact:

Email: support@landlordpro.com Company: Landlord Pro Inc.
Address: 123 Main Street, Anytown, USA

Legal Documents